With over 12 unique meeting rooms and multiple set-up variations the Suffolk Conference Center offers incredible and flexible event spaces. From your story-book wedding to your corporate meeting, we can effortlessly accommodate your guests. Hosting events for 10 to 600 attendees; we are your perfect fit.
Meeting Venue Options at the Suffolk Conference Center
Capacity
| Function Room | Square Feet | Banquet | Theater | Classroom | Reception | Conference | Exhibits |
|---|---|---|---|---|---|---|---|
| Nansemond Ballroom | 7,370 | 540 | 600 | 432 | 540 | n/a | 42 |
| Kilby & Meade | 4,422 | 300 | 250 | 240 | 300 | n/a | 24 |
| Kilby or Meade | 2,211 | 120 | 80 | 120 | 200 | 40 | 12 |
| Meade/Speight or Kilby /Cahoon | 3,685 | 220 | 170 | 220 | 216 | n/a | n/a |
| Kilby,Meade & Cahoon I, II & III OR Kilby, Meade & Speight I, II & III | 5,896 | 380 | 340 | 300 | 460 | n/a | 30 |
| Cahoon/Speight I, II & III | 1,474 | 80 | 100 | 60 | 60 | 20 to 25 | 6 |
| Cahoon/Speight I, II or III | 154 | 30 | 20 | 12 | 10 | 6 | n/a |
| Chuckatuck | 880 | 50 | 60 | 26 | 50 | 30 | n/a |
| Bennett's Board Room | 575 | 10 | n/a | n/a | n/a | 12 | n/a |
| Prefunction | 6,100 | n/a | n/a | n/a | n/a | n/a | n/a |
| Executive Hospitality Suite | 686 | n/a | n/a | n/a | n/a | n/a | n/a |
| Outdoor Venues | n/a | 50 | n/a | n/a | 70 | n/a | n/a |
FAQ
Does the conference center have Audio Visual equipment?
Hilton Garden Inn Suffolk Riverfront & Conference Center has a contract with an outside audio visual company, Burwell Bay, to provide any audio visual equipment.
How many people can sit at each round table?
Depending on the event and table set up, 8-10 guests can comfortably sit at a round table.
Can Menu items be substituted?
Yes! Please feel free to be creative with our menus or offer suggestions of what is to be served at the event. We will then price your personalized menu.
When is the final number of attendees due for the event?
Final guest count is due 5 business days prior to the starting day of the event. Food, staff and supplies are arranged based on this count so accuracy is important.
When is final payment due?
A payment schedule is provided for each event in the contract. Final payment is due 5 business days prior to the starting day of the event.
Can outside food be brought to the event?
For consistency purposes, all food and beverage is provided by the hotel. In the case of ethnic ceremonies, exceptions can be made. Additionally, we do not provide wedding cakes but we can suggest a preferred bakery.
Can we use our own vendor for decorations, wedding cakes, linens, etc?
Yes! The hotel does have a selection of preferred vendors that have proven outstanding décor, weddings cakes, linens, etc. but you are welcome to use a vendor of your choice.
Is there Wi-Fi available?
Wi-Fi is complimentary in meeting space with approved code and/or paid room rental. This is limited to a certain bandwidth so please discuss these needs prior to your booking and arrival. Fees may be charged for additional bandwidth.
How many people can the space accommodate?
Each space is different based on the setup and type of event. Please consult one of our catering experts about any capacity questions.
How late can a event run?
Events run in 6 hour increments and typically end by midnight. Consult with your catering coordinator about extending your event hours.
Can special diets be accommodated?
Absolutely! Our Chef prepares fantastic vegetarian, vegan, gluten free meals and can develop a menu around specific allergies if needed. Please be sure to convey these dietary restrictions in advance to the catering expert handling your event.
What is the difference between hosted, cash or consumption bar?
Hosted bar: Per person fee per 1 hour up to 4 hours Cash bar: Guests pay for all drinks Consumption bar: The host pays for all drinks that have been consumed.
What if I need guest rooms for out of town guests?
The event space is conveniently attached to the Hilton Garden Inn Suffolk Riverfront. Overnight accommodations can be arranged with your sales representative.
Are centerpieces for events provided?
We have found that most of our guests like to provide their own centerpieces, however, we do have some centerpieces on hand that we would be happy to provide.
Where can I host a meeting?
When planning to host a meeting, it’s essential to explore options for meeting venues in Suffolk. The Suffolk Conference Center is a full-service property that offers on-site catering. Other options for hosting a meeting include the library or a coffee shop for informal gatherings.
What is the meeting venue?
Suffolk meeting venues refer to the specific location or place where an event is being held. For example, the Suffolk Conference Center is the meeting venue. Within the venue, you’ll find multiple event spaces to accommodate groups of various sizes. As one of the largest meeting venues in Suffolk, we can accommodate groups of 500. The Suffolk Conference Center is also connected to the Hilton Garden Inn hotel, offering event attendees comfortable and convenient accommodations within the same building. There is also a full-service restaurant open for breakfast and dinner.
What is the difference between a meeting room and a conference room?
Many meeting venues in Suffolk use the terms “meeting room” and “conference room” interchangeably. Often, a meeting room is used to describe a smaller space for groups of 2 – 15 people. Imagine a boardroom or similar setup for small meetings. A conference room is a larger space for 15 or more people. There are also exhibition venues in Suffolk, like the Suffolk Conference Center, that can accommodate trade shows and large conferences.